3 Time Management Methods

Three Time Management Methods You Need To Know About

Throughout the course of history, people have tried to develop new improved ways of recording, tracking and making better use of their time. From the invention of the sundial to the introduction of the modern-day calendar, the need to understand and manage one’s time has been a concern to us, both in our professional and our personal lives. Learning some time management methods can help you become happy and successful in your life.

Understanding Methods of Time Management

Our more modern methods of time management incorporate various ways of recording time. This helps an individual to identify any barriers they may have to the effective use of time management.

Both long-term and short-term goal setting should be included in your time management plan. The term “time management” also applies to any methods that may help you to organize and prioritize the goals that you wish to accomplish.

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Popular Time Management Methods

Currently, time management practices may include three methods.

  • The Pareto Principal
  • The Posec Method
  • Time Boxing

There are other methods but today we will discuss the three methods above. Each of these methods has its own unique system. Each method can help you manage your time in a much more orderly fashion and allow you to become more productive.

The Pareto Principal

An economist, Pareto theorized that 80% of all problems result from 20% of all causes. This sounds more complicated than it is. This 80-20 rule as it has come to be known today is very beneficial when used for problem-solving.

Vilfredo Pareto
Vilfredo Pareto

Basically what this means is simple. If you can identify and change 20% of the things that cause the problems, you can fix 80 % of them.

Using The Pareto Principal

The first step in using this analysis is to learn how to better utilize your time. You can do so by finding repeated patterns in your daily schedule that may be causing you to lack in productivity.

When you look over your daily schedule you will probably notice times that are not being used to their best abilities.

For example, if you can identify two 15 minute blocks of time throughout your day when you seem less productive. Maybe they are the times you are spending looking over Facebook posts and Instagram images.

If you change those activities to researching information for a post you are writing or adding graphics to a post, you should increase productivity up to 80%.

The Posec Method

The Posec Method of time management has been proven effective for many people. The word Posec stands for Priorities by Organizing, Stream-line, Economizing, and Contributing.

This method is loosely based on Maslow’s theories regarding the “Hierarchy of Needs.” It allows you to set priorities based on your own needs and life goals.

Maslow's Hierarchy of Needs

The Posec Method is like having very clear guidance for helping a person prioritize their goals.

Meanings and Explanations of The Posec Method

  • Prioritize: to put things first, to know what is the most important.
  • Organizing: making a plan to work on the goals to make you feel more stable and secure.
  • Stream-Lining: managing and maintaining your stability and security.
  • Economizing: things that should be done but may not be urgent now.
  • Contributing: giving back to the world.

Time Blocking

Time blocking is a time management technique where long, complex tasks are broken down into smaller bite-sized pieces. Each “smaller piece” will have a specific non-flexible deadline. Although deadlines are not flexible, all of the tasks and other parts of the project are.

How Time Blocking Works

Basically, with this method, tasks are broken down into smaller parts or pieces. Each of these pieces has a specific set of guidelines for completion.

When these pieces, or boxes, are laid out, in the beginning, they are very detailed with set deadlines for each. However as the project continues, and as the deadlines that were set for each task come closer, some of the tasks within that box may be excluded to meet the original deadline.

Example of Time Boxing

The best example of using time boxing for time management is with a movie script. For example, the original script has a final deadline. The script is broken down into scenes. A few of these scenes are placed in each of the boxes along with a deadline. As each of the deadlines approaches, some of the scenes in a box may be deleted, therefore, allowing the deadline to be met.

For another way of using time-blocking, you can check out Zapier’s post, Master Your Time: 5 Daily Scheduling Methods to Bring More Focus to Your Day.

When to Use Time Boxing

Time Boxing does not work for every instance or project. Time Boxing is best used when there are many tasks to be done leading up to a project’s final deadline. Writing a large course could be an example.

When you write a course, you set a final deadline, say, three months away to launch the course. You then break down all the tasks into smaller boxes with deadlines also. Then you may find that a set task of adding extra graphics or information just can’t be completed before the deadline for that task. You may have to eliminate some of the graphics in order to meet your deadline.

Other times a Time Boxing method is successful is when there is a strict budget that must be adhered to. Sometimes you may need to eliminate a task to save from going over on the budget.

Final Thoughts…

Better time management doesn’t have to mean giving up all of your free time, or any time you spend enjoying life and relaxing, as a matter of fact. However, it does allow you to set priorities, eliminate wasted time, and gain a bit more control over your time.

The time management methods above can help you in pinpointing and eliminating the habits that interfere with your productivity, help you set specific tasks and deadlines, and therefore, help you to attain the goals you set for yourself and your business or career.

Looking for some tactics to make your time more productive?

Get the Time Management Tactics E-book and receive 50 tactics to make your time more productive!

Click the button below to receive your free ebook today along with monthly time management tips and tricks!

Time Management Tactics Ebook